Executive Assistant

Location: New York, NY

Salary: $60,000 to $80,000

Our client is a prestigious financial firm located in Midtown Manhattan.

RESPONSIBILITES:

  • Calendar management and set up of all internal/external meetings; including confirming meeting participants, distributing/collecting meeting material.
    Maintain calendar updates including preparation of travel itineraries / schedules for business trips
  • Book all travel, including flights and hotels and ground transportation adhering to the Firm and Technology divisional policies.
    Arrange for workstation access at additional office locations
  • Complete expense reports, ensure expense claims adhere to Firm and Technology divisional policies
  • Provide general information on the department and Firm when required (promoting use of internal web pages, org charts, Firm directory where possible.)
  • Form a working partnership with other team members. Ensure absence coverage for own area and provide additional support and coverage where needed to other administrative team members.
  • Confirm meeting attendance and communicate necessary meeting information to attendees.

QUALIFICATIONS:

  • 3-6 years of administrative experience, in a fast paced environment
  • Excellent organizational skills
  • Excellent time/priority management skills
  • Good use of initiative, judgment and decision making
  • Ability to prioritize and identify priority tasks
  • Flexible & adaptable to change
  • Excellent team player
  • Word /PowerPoint /Excel / Outlook: Intermediate level
  • Experience with Concur is strongly preferred
  • Bachelor’s degree required