About the Opportunity
We are working with a leading Law Firm headquartered in NYC. They are actively looking for a highly organized Practice Assistant to join their team for a temporary assignment.
The base pay for this position is $30 to $35 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Act as the administrative point of contact between the attorneys and internal/external clients
- Prepare, edit, and format correspondences, presentations, spreadsheets, memos, and other documents
- Prepare labels for packages and coordinate courier/messenger deliveries; track complex shipments to ensure they have reached their intended destinations
- Arrange complex travel arrangements/accommodations as required and create detailed travel itineraries for assigned attorneys
- Order catering for meetings as necessary
- Process and track vendor/client invoices in the Firm’s check request system and resolve any billing issues
- Reconcile attorney Amex accounts on a weekly basis
- Submit attorney expenses for reimbursements
- Proofread and enter time entries in timekeeping system for assigned attorneys
- Proofread and edit client bills monthly and assist in resolving billing issues
- Prepare new vendor agreement forms and assemble required documentation
- Maintain attorneys’ calendars by arranging and/or adjusting meetings, and providing reminders as necessary
- Manage business contacts and development activities through Intapp
- Pull news articles, convert to PDF, and circulate as needed
- Assist with planning and executing internal and external events
Job Requirements
- 1+ years of experience in an administration role.
- Proficient in Microsoft Outlook suite
- Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail
- Ability to demonstrate effective interpersonal and communication skills, both verbally and in writing
- Ability to work well independently, as well as effectively within a team
- Ability to communicate clearly and concisely, both verbally and in writing
- Strong research and analytical skills
