About the Opportunity
Our client is a global finance and investment business with over $50 billion in assets under management. They are looking to hire a detail-oriented Executive Assistant to join their team as a consultant. The candidate in this role will be responsible for supporting a variety of senior and junior level investment professionals. The position will work closely with other members of the global administrative team and the Human Capital Management team.
The base pay for this position is $42 to $50 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Support approximately 10 team members in the NY office
- Calendar administration and coordinating meetings/interviews across multiple time zones
- Travel management (domestic and international)
- Phone coverage
- Expense reporting for team
- Inbox cover for EA teammates when necessary
- Liaise with external vendors and business contacts
- Coordinate various office events and catering
- Handle sensitive documents such as legal documents, invoices, presentations and more
- Manage multiple party signatures for various documents
- Monitor, maintain, and order necessary supplies for kitchen and stationery inventory
Job Requirements
- 3-4 years of pertinent office experience required; financial services preferred
- Mastery of Microsoft Office suite of software products (Excel, Word, Outlook, PowerPoint, etc.)
- Proficient in the use of common office equipment and ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form
- Strong written, grammatical, and oral communication skills
- Strong organizational skills
- Demonstrated history of working with integrity, discretion and a high level of competency
- Ability to multi-task and prioritize while working with different team members
- Ability to solve practical problems; highly motivated to deliver results
