About the Opportunity
Our client, a leading global real estate advisory firm, is seeking a Broker Administrative Specialist to join their dynamic team in New York, NY. With a reputation for excellence and innovation, their teams of experienced consultants and brokers deliver customized solutions across tenant representation, capital markets, project and portfolio management, workplace strategy, and more. Their mission is to create meaningful workplace experiences that empower both people and performance—locally and globally.
The base pay is $35 to $40 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Take initiative in identifying and addressing the needs of both the internal team and external clients
- Draft and prepare a range of business documents, including proposals, reports, invoices, and general correspondence
- Write and edit communications with attention to confidentiality, ensuring accuracy in grammar, spelling, and punctuation
- Assist in the creation and design of visually appealing presentations and reports using PowerPoint—often under tight deadlines
- Compile property surveys and tour packets by gathering key data from internal and external sources
- Keep client and prospect databases current and organized for the assigned brokerage team
- Track important tasks and timelines to ensure projects and deliverables are completed on schedule
- Manage and regularly clean up digital and physical files associated with active and archived client accounts
- Provide day-to-day administrative support including organizing meetings, booking travel, and processing expense reports
- Support research initiatives, gather data, and assist with ad hoc projects as requested by team members
Job Requirements
- Bachelor’s degree in business or a related field is preferred; comparable work experience will also be considered
- At least three years of experience in a professional support role, ideally assisting multiple team members; background in real estate is a plus
- Demonstrated ability to manage a high volume of tasks efficiently and independently
- Excellent organizational skills combined with strong verbal and written communication abilities
- Meticulous attention to detail with the flexibility to adapt quickly to changing needs and priorities
- Proven success working collaboratively within a team setting
- Strong editing and proofreading skills to ensure accuracy and professionalism in all materials
- High proficiency with Microsoft Office tools including Word, Excel, PowerPoint, and Outlook
- Self-motivated and resourceful, with the ability to manage multiple tasks and deadlines effectively
- Experienced with the full Microsoft Office Suite
- Skilled in using email and contact platforms such as Outlook, along with CRM and communication tools including Salesforce and Slack
- Familiar with digital design tools such as Adobe InDesign (a plus) and Acrobat
- Comfortable working with commercial real estate databases and listing services such as CoStar, LoopNet, and AIR
- Knowledge of social media platforms and marketing systems is a plus
