About the Opportunity
Our client, a growing financial services firm based in Manhattan, is seeking a highly organized and resourceful Executive Assistant/Office Manager to provide comprehensive support to senior leadership and oversee the day-to-day operations of the office. This role serves as a key point of coordination for executives, ensuring that business operations and administrative functions run efficiently.
The ideal candidate brings several years of experience managing executive calendars, coordinating complex travel, and handling office management responsibilities in a fast-paced, professional environment. You’ll act as a trusted partner to the leadership team – drafting communications, preparing materials, managing vendors, and ensuring smooth daily operations. This is an excellent opportunity for a proactive professional who thrives on organization, problem-solving, and supporting a dynamic team. This position is full-time and requires on-site presence five days a week.
The annual base salary range is $85,000 to $125,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Calendar management for executives
- Create detailed travel itineraries for air, ground, and lodging
- Manage all day to day needs of the office, ordering supplies, vendor management, etc.
- Responding to emails and document requests on behalf of executives
- Draft slides, meeting notes and documents for executives
Job Requirements
- 4-10 years of EA experience with a blend of office managerial work
- Bachelor’s degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills
