About the Opportunity
Our client is a prestigious financial services firm in Manhattan seeking an experienced Executive Assistant to support the Investor Relations (IR) team. This high-visibility role requires exceptional organizational and communication skills, a polished professional presence, and the ability to manage complex scheduling, travel, and stakeholder engagement in a fast-paced, dynamic environment. The firm offers a competitive salary, attractive benefits, and a pleasant and supportive environment.
The annual base salary range is $115,000 to $160,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Effective interactions with senior executives
- Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
- Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars
- Preparing and submitting all expense reports on a timely basis
- Editing and updating pitch decks
- Personal assistant duties as assigned
- Ad hoc projects
Job Requirements
- Bachelor’s degree preferred
- 7+ years of administrative experience within financial services
- Experience with handling heavy volume of complex travel coordination
- Strong communication skills
- PowerPoint skills are a plus
- Financial Services experience is a must
