About the Opportunity
Our client is a global finance and investment business with over $50 billion in assets under management. Their New York City office is actively seeking a contract-to-hire Office Assistant to become a valuable asset to their team. The pay range is $22 to $25 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Provide mailroom services, including sorting, distributing, collecting and metering of mail and parcels on an accurate and timely basis
- Produce accurate copying/printing and scanning in accordance with verbal and written instructions and Firm policies and procedures
- Stock general supplies; deliver paper; provide daily maintenance of the copier area
- Set-up and maintain conference rooms
- Maintain organization and cleanliness of shared office spaces, such as copy rooms, break out rooms, conference rooms, “mother” rooms and kitchen areas. Perform incidental cleaning, dusting, and other related tasks
- Provide front desk back-up coverage for the receptionist. Front desk responsibilities include facilitating incoming calls, as well as greeting, assisting, and providing general information to visitors
- Maintain and secure records in accordance with established Firm policies and procedures
Job Requirements
- Proficiency in Microsoft Office Suite, particularly Outlook and Excel
- 3 – 4 years of pertinent office experience in the financial services industry preferred
- Must have strong ability to communicate effectively, tactfully and professionally with visitors, peers, and management