About the Opportunity
Our client, a prominent professional association in the financial services industry, is seeking a contract Events Coordinator to join their team in New York City. This organization is dedicated to providing education, networking, and career development opportunities for its members through a wide range of programming. The Events Coordinator will play a key role in planning and executing events that bring together industry professionals, thought leaders, and partners, ensuring a high-quality experience for all participants.
The base pay for this position is $30 to $32 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Support all aspects of event planning and execution, from initial concept through post-event follow-up, for both in-person and virtual events
- Support logistics for Society Interest Group meetings, including scheduling, registration, communications, and on-site/virtual support
- Collaborate across departments (Programming/Events, Membership, Marketing, Media, Sponsorship, Finance) to ensure seamless event delivery and excellent member service
- Manage event registration processes, track attendance, and provide timely communication with registrants
- Assist in updating event webpages, registration systems (Cvent), and promotional materials
- Help maintain and communicate the organization-wide events calendar for staff, members, and volunteers
- Support event organizers and volunteer leaders in managing program logistics and ensuring a high-quality experience for attendees
- Contribute to event marketing initiatives, including social media campaigns, to increase visibility and member engagement
Job Requirements
- 2–4+ years of experience coordinating and managing professional events, preferably in a corporate, nonprofit, or professional services setting
- Bachelor’s degree required
- Strong project management, organizational, and time management abilities, with the capacity to balance multiple priorities
- Self-driven and accountable, able to work both independently and as part of a team
- Proficiency with Microsoft Office; experience with event management or CRM systems is a plus
- Familiarity with digital marketing and social media platforms to support event promotion
- Excellent communication and interpersonal skills, with a customer-focused approach
- Willingness to work occasional early mornings, evenings, or weekends as needed for events
Physical Requirements
The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Requests for reasonable accommodations will be considered where an accommodation would enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to: sit, walk, occasionally required to reach with hands and arms, continually required to talk or hear, occasionally required to bend, lift, or climb, frequently required to lift and carry light weights (25-50 pounds).
