About the Opportunity
Our client in Brooklyn is looking for a Clinical Education Operations Coordinator to supports the operational backbone of their nursing program’s clinical education. This position oversees placement coordination, compliance processes, and communication across students, faculty, and clinical partners. The manager ensures that all clinical activities run smoothly, that students are fully prepared for their rotations, and that the program remains aligned with academic standards and regulatory requirements.
The annual base salary range is $105,000 to $130,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Build and maintain a comprehensive clinical rotation schedule covering student groups, placement sites, and faculty assignments
- Adjust schedules proactively to avoid conflicts and ensure operational flow
- Collaborate directly with hospitals, ambulatory centers, and community healthcare organizations to confirm and finalize clinical assignments
- Track all student onboarding requirements, including immunization records, background checks, drug screenings, CPR certifications, and other mandated clearances
- Ensure documentation is submitted to clinical partners accurately and on time
- Verify student readiness prior to the start of each clinical rotation
- Submit term-based placement requests according to program capacity and enrollment needs
- Monitor responses from partner sites and communicate placement outcomes to program leaders
- Serve as a consistent point of contact for clinical partners, ensuring positive and professional collaboration
- Provide students with clear information regarding site expectations, logistics, schedules, and orientation requirements
- Respond to student inquiries and concerns throughout the placement cycle
- Assist students in navigating site-specific requirements or changes
- Prepare faculty for their clinical assignments by supplying relevant orientation materials, site protocols, and onboarding instructions
- Act as a resource for faculty regarding operational questions or site-specific processes
- Collect and organize clinical site evaluations from faculty at the end of each term
- Prepare summaries and reports to inform quality improvement and future placement decisions
- Support accreditation and regulatory reporting by maintaining complete, audit-ready documentation
- Maintain organized records related to placements, compliance, orientations, and evaluations
- Develop and refine processes, tools, and workflows to improve efficiency in clinical operations
- Support strategic planning around clinical placement alignment, program needs, and student progression
- Represent the nursing program in all communications with placement partners, ensuring strong and collaborative relationships
- Address issues proactively and work with partners to resolve concerns promptly
Job Requirements
- Bachelor’s degree required
- Registered Nurse License in New York State
- Prior experience in academic operations, clinical placement coordination, or nursing education strongly preferred
- Understanding of healthcare onboarding workflows and student compliance processes
- Excellent organizational skills, communication ability, and problem-solving mindset
- Ability to manage competing priorities in a fast-paced academic setting
- Competence with scheduling systems, spreadsheets, and data management tools
