About the Opportunity
Our client is a well-regarded financial services firm that is looking for a highly organized and proactive Executive Assistant for their Investor Relations team in Manhattan. This role is critical in ensuring the efficient coordination of administrative and operational activities, including investor communications, meeting logistics, and project support. The ideal candidate will thrive in a fast-paced environment, demonstrate sound judgment, and bring a high level of professionalism and attention to detail. They are currently operating full-time in the office, 5 days a week.
The annual base salary range is $90,000 to $120,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Effective interactions with senior executives
- Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
- Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars
- Preparing and submitting all expense reports on a timely basis
- Editing and updating pitch decks
- Personal assistant duties as assigned
- Ad hoc projects
Job Requirements
- Bachelor’s degree required
- 4+ years of administrative experience in a corporate, professional services environment
- Strong communications skills
- PowerPoint skills are a plus
- Financial Services experience is preferred
