About the Opportunity
Our client, a prestigious financial services firm based in Downtown Chicago, is seeking a polished and highly organized Administrative Assistant to support senior executives. This individual will play a vital role in keeping daily operations running smoothly in a fast-paced, professional environment, delivering proactive and detail-oriented support that enhances executive productivity and investor engagement.
The Administrative Assistant will manage executive calendars, coordinate domestic and international travel, and prepare timely expense reports. Responsibilities also include maintaining investor databases and CRM entries, along with preparing and proofreading investor-facing materials. The ideal candidate is a dependable, detail-oriented professional who brings discretion and a collaborative spirit.
The annual base salary range is $85,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
- Arranging all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars
- Preparing and submitting all expense reports on a timely basis
- Track follow-ups and maintain investor databases, contact lists, and CRM entries
- Prepare, proofread, and format investor-facing materials (presentations, meeting briefs, call scripts, etc.)
Job Requirements
- Bachelor’s degree required
- 4+ years of administrative experience in a corporate, professional services environment
- Strong communications skills
- PowerPoint skills are a plus
- Financial Services experience is preferred
