About the Opportunity:
The Administrative Specialist/Executive Assistant provides essential administrative support for the Director of Graduate Medical Education. This role involves working closely with the Director and supporting the Graduate Medical Education enterprise. This is a full-time contract position.
The estimated base pay for these positions is $21.45 to $25.35 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) are finalized at the time of offer.
Job Responsibilities:
- Conduct complex calendar management.
- Generate complex reports and documents for meetings.
- Provide support for internal meetings, including reserving conference rooms.
- Draft and complete correspondence and PowerPoint presentations.
- Track accreditation results and manage data entry into ACGME data systems.
- Support institutional review processes for ACGME program accreditation maintenance.
- Organize and produce the Annual Institutional Report.
- Prepare results reports post-Match for archiving.
- Prepare materials for DIO for accreditation site visits.
- Organize and prioritize agenda items and minutes for GME committees.
- Reconcile meeting minutes with Institutional Requirements.
- Support special projects and administrative functions for GME Educator projects.
Job Requirements:
- High School Diploma/GED.
- 1+ years of high-level administrative experience.
- Experience supporting an executive and complex calendar management.
- GME experience highly preferred.
Why Join Us:
- Competitive pay with direct deposit options.
- Work schedule details include Monday–Friday, 8AM-4:30PM.
- Opportunities for contract extensions and potential travel/stipend options for eligible candidates.
- Emphasize a supportive work environment with interdisciplinary collaboration.
