About the Opportunity
We are working with an international private enterprise with operations spanning public and private equities, real estate, and commercial interests. They are seeking a Facilities Coordinator for their New York office. The ideal candidate will ensure the office environment is well-maintained and welcoming, supporting both facilities and office operations. This contractual role requires attention to detail, reliability, and the ability to work both independently and as part of a team.
The base pay for this position is $25 to $35 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Facilities & Janitorial Responsibilities
- Maintain common areas including the lobby, reception, conference rooms, and guest offices to create a comfortable space for employees and visitors
- Perform routine cleaning such as dusting, vacuuming, sweeping, and mopping
- Ensure hygiene standards by disinfecting kitchens, copy rooms, café areas, and hydration points
- Manage the Top Brewer coffee machine’s daily and weekly cleaning protocols and ensure proper functionality
- Load dishwashers and manage dishware at the end of each day
- Set up and break down rooms for events, ensuring furniture and equipment are arranged and spaces are clean
- Report maintenance issues for timely repairs and maintain well-stocked and clean executive bathrooms
Office Support Responsibilities
- Assist with meeting setup, including catering arrangements and resetting conference rooms after meetings
- Support logistics for Board meetings and assist with special requests
- Manage mail distribution and outgoing mail, ensuring timely processing
- Inventory management, including tracking, organizing, and restocking office supplies
- Conduct regular audits of supplies, restock essentials, and handle shipments
- Troubleshoot office equipment and manage copier meter read counts
- Provide backup coverage for reception and office assistant as needed
- Support special requests from office management, including event preparation and other projects
Job Requirements
- Minimum GED or HSD
- Strong organizational and multitasking skills
- Ability to perform physical tasks related to cleaning and setup
- Excellent communication and problem-solving skills
- Detail-oriented with a commitment to maintaining a high standard of cleanliness and order
- Previous experience in facilities coordination or a related role is preferred
