About the Opportunity
Our client, a well-regarded financial services firm based in Chicago, is seeking a polished and dependable Office Assistant to join their team. This individual will play a key role in supporting the day-to-day operations of the office, serving as the first point of contact at reception while ensuring the workplace remains organized, professional, and running smoothly. The Office Assistant will be responsible for managing front desk operations, coordinating meeting rooms, and supporting office and facilities needs in a fast-paced corporate environment. This person will sit at reception and serve as a visible, collaborative presence in the office. This role sits on-site in their office 5 days a week.
The annual base salary range is $70,000 to $95,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Book and coordinate meeting rooms, ensuring all spaces are prepared and equipped for high-level meetings
- Manage all front desk operations, including answering phones, greeting visitors, handling deliveries, and ensuring the reception area is organized and presentable at all times
- Maintain inventory of office supplies, place orders as needed, and coordinate facilities-related tasks including workspace setup, maintenance requests, and vendor communications
- This person will be sitting at reception
- The position will start on a contractual basis, with the opportunity to convert to full-time employment contingent upon satisfactory performance
Job Requirements
- 1+ yrs experience working in Office Administration/Reception/Hospitality
- Proficient with Outlook and Microsoft Word
- Corporate reception/office administrator experience is a plus
