About the Opportunity
Our client, a prestigious financial services firm in Manhattan, is seeking a polished and highly organized Executive Assistant to Investor Relations to support senior executives in a fast-paced, high-performance environment. This individual will serve as a key partner to the Investor Relations team, ensuring seamless coordination of administrative operations while providing exceptional support to senior stakeholders.
The Executive Assistant will manage complex calendars, coordinate meetings and conference calls, respond to incoming requests, and resolve scheduling conflicts with sound judgment and professionalism. In addition, this individual will handle personal assistant duties and ad hoc projects as needed, serving as a trusted, detail-oriented team member who contributes to the efficiency and effectiveness of the broader Investor Relations function.
The annual base salary range is $90,000 to $150,000. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.
Job Responsibilities
- Effective interactions with senior executives
- Maintain executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues
- Arrange all aspects of domestic and international travel, keeping executives’ travel profiles up-to-date, managing approvals for any travel, and arranging flights, hotels, and rental cars.
- Prepare and submit all expense reports on a timely basis
- Edit and update pitch decks
- Personal assistant duties as assigned
- Ad hoc projects
Job Requirements
- Bachelor’s degree is required
- 5+ years of administrative experience at a financial services firm
- Experience supporting an IR team is strongly preferred
- Strong communication skills, both written and verbal
- Corporate Access exp is a plus
- Must be open to working on-site Monday-Friday
