Operations/AP Manager

About the Opportunity

We are working with a prominent investment firm, based in midtown seeking an Operations/ Accounts Payable Manager for a temp-to-perm opportunity. The Operations/AP Manager role involves overseeing functions like Accounts Payable, Accounts Receivable, T&E, Corporate Accounting, Financial Planning and Analysis, and Tax. The role involves internal interactions with various teams like Group Finance, Fund Control, IT, Legal, and Compliance, as well as external interactions with entities such as banks, administrators, auditors, accounting advisors, and tax authorities.

The base pay for this position is $50 to $60 per hour. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things. Details about eligibility for bonus compensation (if applicable) will be finalized at the time of offer.

 

Job Responsibilities

  • Accounts Payable Operations: Oversee and maintain the NY Accounts Payable Function
  • Review the coding of invoices and ensuring timely processing, escalating issues as needed
  • Compile of legal entity allocation for invoices
  • Responsible for distributing and executing a weekly payment batch including ACH and wire payments
  • Oversee a team of 3 external Accounts Payable data entry specialists
  • Weekly and ad-hoc reports to update Managers on the status of Accounts Payable processes
  • Accounts Recievable Operations: Oversee and maintain the NY Accounts Receivable Function
  • Monitoring and collecting of balances owed to the firm from various managed funds and third-party entities, including expenses, management, and incentive fees
  • Ability to generate and produce weekly, monthly, and ad-hoc requests as relating to AR balances
  • Documentation and organization of all support for future regulatory requests
  • T&E Operations: Maintain our T&E process with accurate review of coding, ensuring expenses are within policy, and timely processing of expense reports
  • Assistance with our firm Barclay card program
  • Assistance with our Concur T&E software
  • Corporate Accounting: Strong communication skills are required for internal employee follow-ups as well as external vendor and client correspondence
  • Organization and documentation of processes
  • Good Excel experience, for efficient and accurate reporting
  • Analytical skills to assist in various other areas, as required to contribute towards team workload
  • Financial Planning & Analysis: Potential to expand role into budget and other projects as required
  • Familiarity with annual 1099 processing

Job Requirements

  • 3-5 years of operational experience in financial services
  • Proficiency in tools like NetSuite and Concur
  • Fluency in English
  • Strong analytical skills, organizational abilities, and communication; results-oriented

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